Facilities Administrator

Ramboll’s successful Global Facility Management team are looking to expand in Southampton, with the addition of an Administrator.

Global Facility Management and Real Estate (Global FM & RE) supports all Ramboll's business units and handles a variety of tasks related to building operations, lease administration, space optimisation, catering, cleaning, fleet, receptions and site security.

Alongside the daily operations, they are working on the development of the function and continuous optimisation of our services to approx. 14.000 employees at our locations worldwide.

The role will include managing on a day to day basis all administration in relation to the FM team which will include but not limited to fleet management, space analysis, CO2 Reporting, stationery and PPE.  Setup and manage the approved contractors’ information in line with our ISO accreditation.  To plan, scope and implement company-wide strategies that are approved by the Facility Manager and act as a point of contact for all Regional Office Managers in relation to Facilities tasks.

Key Responsibilities

  • Assist the National Facilities Manager in ensuring the smooth day-to-day operation of the Facilities function across the UK sites
  • Manage National Contracts seeking best value through market testing.  Preparing documents to circulate for tendering process and monitoring the renewal timescales and process. Primarily focusing on service provisions such as:
    • Daily Hire and Leased (Pool) Vehicles
    • PPE
    • Stationery
    • Couriers
  • To monitor and demonstrate achievement of agreed SLA’s and aim for continuous improvement through regular account review meetings. Ensure a responsive and consistent service, whereby Ramboll is considered a high value customer
  • To maintain and create high standard Excel spreadsheets, reporting on things such as energy consumption
  • Co-ordination of vital company services, such as the PrintShop, pool vehicles and external suppliers
  • Assist the National Facilities Manager in ensuring the smooth day-to-day operation of the Facilities function across the UK sites

Key requirements

  • A background in Administration and/or Coordination
  • Prior and proven experience in working with Microsoft Office software, such as Word and Excel
  • Experience in the management of company critical contracts
  • At least 5 GCSEs (A* - C)
  • Good written and verbal communication

What we offer

  • Competitive salary and benefits package including 25 days holidays, private medical insurance, life assurance and group income protection. In addition, we offer a comprehensive flexible benefits package including childcare vouchers, gym membership, dental insurance, cycle to work scheme, travel insurance, discounts in a vast range of restaurants and shops and many more!
  • Excellent career growth and development opportunities
  • Flexible working
  • Be part of a dynamic, well respected HR team at a time of rapid growth within the UK business

As well as your C.V, please include a cover letter and provide the following information

  • Why you think you would be a good fit for the role
  • Which office you are applying to
  • Your notice period in your current position (or if immediately available)

Please note that unfortunately we are not able to process incomplete applications

You must have eligibility to work in the UK.

Ramboll is an equal opportunity employer

Deadline 2018-12-30
Workplace Southampton

Ramboll Group A/S

Ramboll Group A/S
Hannemanns Allé 53
DK-2300 Copenhagen S
Denmark
Tel: +45 5161 1000
Fax +45 5161 1001

Mail: info@ramboll.com

Danish CVR numbers

Danish CVR numbers

Ramboll Group
10160669

Rambøll Danmark
35128417

Ramboll Energy
35128417

Rambøll Management Consulting
60997918