Your personal data is collected and processed for the purpose of contacting and providing you relevant marketing materials regarding Ramboll’s products and services. The marketing materials will, based on the processing of your personal data, be targeted to your specific interests and preferences.

Ramboll Group A/S, Hannemanns Allé 53, 2300 Copenhagen, (henceforth: Ramboll) is the data controller for the processing of personal data. This means that it is Ramboll who determines the purposes and means of the processing of personal data. You can obtain further information on the personal data which Ramboll processes about you by contacting privacy@ramboll.com.

Ramboll collect and process the following personal data for marketing purposes in order to promote our products and services to you:

• Contact information that you provide to us, e.g. name, phone number and e-mail address. This information will be processed in order to be able to contact you with relevant marketing materials.
• Information we automatically collect when you use our website, our landing pages, newsletters, webinar platforms and other digital services, e.g. browser information, IP address, geography, time of access and information regarding your usage and activity on our websites and other digital platforms. Part of this information is collected through the use of cookies and the information collected will therefore depend on your consent to the use of cookies. You can read more about our processing of personal data through the use of cookies here.
• Information collected from third parties, e.g. search engine providers and social media platforms. If you use these services to interact with Ramboll’s websites and services, we may collect and process your personal data provided by these services, e.g. information regarding your specific interests, usage, background information, “likes”, etc. You can restrict the information that is shared with us on the third party’s website.

We may combine the personal data that we have collected from third parties, with personal data that you have provided to us or which we automatically collect. This enables us to target our marketing materials to your specific interests and preferences. When Ramboll collect and process your personal data as described above, such collection and processing is based on Ramboll’s legitimate interest promoting our products and services, and it is assessed that our interest in pursuing this interest overrides your interests.

Ramboll uses data processors that may process your personal data on our behalf and following our instructions. In these cases, we will ensure that appropriate safeguards are implemented in order to secure your personal data.

Your personal data may be accessed by Ramboll group entities worldwide on a need to know basis. Ramboll use external service providers for hosting and operating our digital services and offerings and your personal data may be accessed and processed by such service providers strictly on behalf of Ramboll.

Please be informed that the level of data protection as currently applied and enforced in countries outside the European Union does not conform to the level of data protection for personal data currently applied and enforced within the European Union. The transfer of data between Ramboll group entities will be based on the European Commission’s Standard Contractual Clauses.

Ramboll may engage third party service providers that will have access to and process your personal data. If such third-party services providers process your personal data outside of the EU/EEA, such transfer of personal data will either be subject to the European Commission’s standard contractual clauses. You can request a copy of the agreement covering the transfer of personal data by contacting privacy@ramboll.com.

Unless Ramboll is required under applicable law to keep your personal data for a longer period of time, Ramboll may keep your basic personal data for two years after registration of the data or after your last activity, such as opening a newsletter that you signed up for, visiting Ramboll’s websites or other engagement with our digital services. Basic personal data in this context is name, e-mail and other contact information that will ensure, we can continue to provide you with newsletters and other services you have signed up for without you having to resubscribe. Other personal data is kept for no more than two years, unless Ramboll is required under applicable law to keep it for longer. According to applicable legislation Ramboll must be able to document that you have provided the necessary consent to receive marketing materials. We will therefore keep the personal data that is necessary in order for us to be able to demonstrate our compliance. The personal data will be kept in up to two years after the consent has been revoked or is no longer used.

According to the General Data Protection Regulation (GDPR) you have certain rights regarding Ramboll’s processing of your personal data. If you want to exercise these rights, please contact privacy@ramboll.com.

Right of access You have the right to obtain access to the personal data that we process about you, as well as certain additional information regarding the processing.

Right to rectification You have the right to obtain rectification of inaccurate personal data that we process about you.

Right to erasure In certain cases, you have the right to obtain erasure of your personal data, before our general obligation to erase personal data occurs.

Right to restriction of processing In certain cases, you have the right to obtain restriction of the processing of your personal data. Where the processing has been restricted, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

Right to object In certain cases, you have the right to object to our lawful processing of your personal data. You shall also have the right to object to a processing of your personal data for direct marketing purposes.

Right to data portability In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another data controller without hindrance.

If you have any complaints about Ramboll’s processing of your personal data, you may contact the Danish Data Protection Agency. You can find their contact information here.